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Bid & Commercial Assistant

Job Reference:
Recruiter Name:
Parkside Recruitment
Job Type:
Administration, Administrator
£30,000 per annum
England, Hampshire
Contract Type:
Date Posted:

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Bid & Commercial Assistant - Hook - £30,000

We are currently recruiting for a global Energy Solutions provider based in Hook in Hampshire for a Bid and Commercial Assistant.

Their main responsibility will be in supporting the bid function acting as a key member to help with the smooth management of the entire bid process, from the initial evaluation of an opportunity to bid submission, as well as assisting the commercial/contract team as and when needed.

As bid assistant then they shall be working and driving key business owners in an overall virtual bid team, hosting bid meetings, making sure key milestones and deadlines are achieved. They shall distribute all bid information, allocating ownership as agreed and then coordinate the collection of required data and material and generate the bid submission.

They will ensure that tender and bid submissions are well organised and delivered on time.

They shall also when needed assist the Commercial and Contract members helping to look at key contract obligations and work with business units and account managers to create and maintain contracts deliverables tracker, making sure all parties understand requirements and deliverables, collate and distribute as needed.

Job Description:

As the Bids and Commercial Assistant, you will enjoy working as part of a team, able to take a structured approach to managing bids and commercial/contract requirements, being very self-disciplined.

Duties will include, but not be restricted to:

  • Produce the bid response timetables, ensuring all stakeholders and contributors are accounted for allowing for sufficient time for collation, proof and document delivery,
  • Produce accurate template and format for the bid, tender and presentation responses according to instructions,
  • Allocation of bid questions to the appropriate stakeholders and third parties, chasing the stakeholders for their contributions, reallocation of questions where necessary and collation of bid and tender responses ensuring all required responses are given and supporting documentation is provided,
  • Ensure all bids are signed off in accordance with procedures prior to dispatch,
  • Organise bid distribution/submission as necessary,
  • Maintain standard company information to include within bids.
  • Create and maintain Commercial/Contract Deliverables tracker
  • Respond to general queries regarding bids and commercial/contract responses as required,
  • Carry out general administrative "housekeeping", including archiving of information and related correspondence,
  • Responsible for external bid portal management, including setting up accounts on bid portals, updating and maintaining information.
  • Researching UK & European tender invitations, working with key stakeholders to evaluate suitability.

The successful applicant will have:

  • a strong administrative background;
  • ability to create, collate and shape content for winning bids - both in terms of content and presentation with excellent written English, and proof reading skills;
  • strong communication skills to speak to different internal and external customers
  • excellent relationship building skills
  • An ability to work to and meet set deadlines, both customers defined and internal;
  • extremely high level of attention to detail;
  • excellent organisational skills, together with the ability to work well under pressure;
  • good level of IT literacy to include Microsoft Word, Excel and PowerPoint;
  • Excellent organisational skills and ability to multitask
  • Desire to grow and progress within a business development/sales environment.

Key responsibilities:

  • Supporting internal stakeholders with bids and proposals,
  • Managing the bids process - co-ordinating meetings, drafting content,
  • Monthly analysis of outcomes - performance tracking,
  • Reviewing external bid portals for potential new tenders,
  • Conducting debrief interviews following proposals and tenders,
  • Providing support to the Commercial and Contract Managers with Contract Deliverables tracker and various other tasks as required

Key requirements:

  • Enthusiastic, self-motivated, team player, with a "can do" attitude
  • Excellent communication skills, both verbal and written
  • Managing bid, commercial and contract requests
  • Structured, logical approach to tackling bids
  • Clear and credible communicator with good influencing skills
  • Consistently deliver results

Parkside Recruitment Ltd is acting as an Employment Agency in relation to this vacancy. Parkside Recruitment is an Equal Opportunities Employer.

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