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Departmental Secretary

Job Reference:
SF33854
Recruiter Name:
Parkside Recruitment
Job Type:
Administration, Team Secretary
Salary:
£28,000 to £30,000 per annum
Locations:
England
Contract Type:
Permanent
Date Posted:
23/07/2018

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Fantastic Opportunity for a Departmental Secretary to join a great team based in West Drayton. The role is a combination of secretarial and administration support for the commercial director, alongside some Marketing duties to including arranging customer events, and shows/exhibitions plus communication/booths/stands as required.

Responsibilities

  • Responsible for the administration and secretarial support
  • Maintain Commercial Director's electronic diary and those of his direct reports.
  • Support efficient running of the department and help set up induction for new starters in conjunction with line managers & act as a guide for them until they are settled in their role.
  • Arrange 500 or more reservations p.a. (whilst keeping costs to a minimum), and ensure parking, flight, hotel details are entered into electronic dairies.
  • Organise upwards of 100 meetings p.a. (which often involves collating of 6 or more individual's diary commitments on each occasion).
  • Set up of video conferences, Same-Time meetings & telephone conferences.
  • Collate, manage and edit training centre course material.
  • Help updating CRM and the data quality.
  • Market/Customer/Competitor research and analysis plus small projects.
  • Polish PowerPoint presentations and data visualisation workbooks.

Requirements

  • GCSE - English & Maths
  • Previous secretarial experience at senior level - 2 years
  • Marketing experience desirable
  • In-depth knowledge of accommodation and travel services
  • Expert level organisation skills
  • Advanced grammar & numeracy skills
  • Advanced Microsoft skills (Word, Excel, PowerPoint)
  • Basic knowledge in Microsoft Access & CRM
  • Customer focused with an innovative and proactive approach

Parkside Recruitment Ltd is acting as an Employment Agency in relation to this vacancy. Parkside Recruitment is an Equal Opportunities Employer.

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