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Office Manager

Job Reference:
35205CXJ
Recruiter Name:
Parkside Recruitment
Job Type:
Administration, Office Manager
Salary:
£17 per hour
Locations:
England, Hertfordshire
Contract Type:
Temp
Date Posted:
22/01/2019

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Job Title Office Manager

The Office Manager will be responsible for managing a team of 2 Office Coordinators and have the overall responsibility of overseeing facilities, Health & Safety and reception management within the business.
Duties & Responsibilities:
Facilities:
-Ensuring the buildings, facilities and office equipment are maintained to a high standard
-Liaising with the landlords of the buildings on building issues relating to the lease
-Keep on top of all contracts, keeping an eye on renewal dates etc
-Seeking competitive tenders for any works, supplies and services needed
-Management of fleet of cars

Health & Safety:
-Liaise and manage the relationship with our H&S consultants
-Developing and implementing health and safety policies and procedures which ensure compliance with Building Regulations & Health and Safety Legislation
-Implement practical and effective methods, both preventative and remedial, of promoting health and safety and safe working practices in the workplace
-Conduct/organise relevant health and safety training for staff as required, including first aid and fire safety
-Conduct all "risk assessments" as required by legislation and are reviewed at relevant intervals
-Co-ordinate and manage first aid and fire safety representatives
-To carry out investigations into all accidents and near-miss incidents and to record the findings on the relevant forms
-Overall responsibility and compliance of the Company's H&S, making sure staff are aware of the importance and follow safety protocol

Reception Management:
-To manage the professional greeting of clients and visitors, to the highest standards
-Support and oversee calendar management for the Leadership Team
-To manage room reservations ensuring that the team are processing all enquiries accurately
Recruitment, induction and training of your team
-Appraisals and performance management of your team, including monthly one to ones
-Leading, monitoring, motivating and inspiring the team providing guidance and support
-Review of existing standards and procedures while implementing new best practices to ensure a seamless delivery of Front of House Services
-On-going development of skills and knowledge for your team
-Manage the co-ordination of functions and events internally and externally in the business
-Any other reasonable duties as defined by management

Skills

- Proven skills and expertise in most if not all of the above areas
- Proven experience of managing a small team
- Proven up to date H&S experience
- Strong communicator to all levels
- Proven experience of reporting to senior stakeholders
- Professional and corporate appearance
- Familiar with leading edge approaches and methodologies appropriate for a modern day organisation

Parkside Recruitment Ltd is acting as an Employment Business in relation to this vacancy. Parkside Recruitment is an Equal Opportunities Employer.

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