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PA / Office Administrator

Job Reference:
Recruiter Name:
Parkside Recruitment
Job Type:
£10 to £12 per hour
Up to £12.00ph
England, London, North West London
Contract Type:
Date Posted:

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My client based in Hayes are looking for a part time office administrator who also has PA experience to work 25 hours per week , the role is to work for a growing property management / construction company close to Uxbridge , the ideal candidate will be available to start ASAP.

- To provide PA support to the Director and manage all office and administrative support services for the company.
- To oversee and lead on all office management operations.
- To ensure that all staff and contractors follow the processes and systems required for the effective management of the company.
- To assist the Managing Director in developing and implementing plans for the growth of the company.
- To implement and maintain accurate systems for tracking performance of rental property portfolio.
- To ensure all office admin staff provide adequate support to the management team.
- To oversee the adequate day to day allocation of rental payments, dealing with tenants, arranging repairs etc.
- To collate all information for purchases of new properties and assist in completion of new property transactions.
- To manage book keeping and accounting facilities for expenditure control, budgeting, invoicing and collection of income, payments, reconciliation of accounts and bank statements.

- To organise and oversee all office moves for the company.
- To provide secretarial and administrative support, minute taking at monthly meetings, filing, data input, maintenance, and management of information held by the company as may be required.

- To manage admin duties for the team, including dealing with incoming and outgoing mail, entering information accurately to databases, typing letters, arranging/ordering office supplies, and overseeing office cleaning.
- To organise meetings, the taking of minutes, diary management, maintaining organisational filing systems and time sheets.
- To provide an effective and efficient book keeping service for the company, which includes, payments, raising of invoices/Credit Notes, monthly performance reports and quarterly statements on the accounts.
- To ensure the Purchase Ledger is maintained: checking coding and inputting supplier invoices, preparing monthly cheque payments and reconciling supplier statements, updating invoice and credits to ledgers and the posting of remittance statements.
- To ensure the Sales Ledger is maintained processing sales ledger invoices, recharges and advising the Director of all outstanding debt.
- To assist in carrying out the weekly banking of payments received, writing out payments and passing on for signatories before posting, and maintain petty cash records.
- To ensure the effective filing and archiving of paper and electronic files and be responsible for daily post received -ensuring it is sent to the right team.
- To undertake systems development and implementation of new processes and procedures.
- To undertake any other duties as required meeting the needs of the company.

Parkside Recruitment Ltd is acting as an Employment Business in relation to this vacancy. Parkside Recruitment is an Equal Opportunities Employer.

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