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Receptionist/Administrator (Mornings)

Job Reference:
35789JVP
Recruiter Name:
Parkside Recruitment
Job Type:
Operations
Salary:
£12 per hour
Locations:
England, Surrey
Contract Type:
Contract
Date Posted:
07/05/2019

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Our client based in Addlestone, Surrey require a Morning Receptionist/ Administrator to join their dynamic organisation for a minimum period of 12 months (rolling contract).

The hours involved are 8am-1pm,

Responsibilities:

  • Greeting visitors, maintaining visitors' book issuing and maintaining security passes/fobs; ensuring they are returned.
  • Maintain front of house presence at all times and promote a welcoming and friendly service.
  • Effectively and professionally answering the telephone, dealing with enquiries and taking messages.
  • Receiving deliveries and arranging distribution to recipients; arranging couriers and processing incoming and outgoing post. Book and keep records of courier deliveries.
  • Organising and booking meeting rooms and making suitable catering arrangements.
  • Ensuring the reception and meeting room areas are clean and welcoming.
  • Processing and coordinating outgoing post.
  • Being main contact for attendees at training, meetings and other events held in the UK in respect of local taxi transfers, hotel books, etc.
  • Monitoring and responding to relevant mailboxes.
  • Distribution of staff vouchers on a monthly basis.
  • Manage, collate and publish weekly visitor schedules.

Duties

  • Monitor and manage catering supplies as required; ordering and distribution of milk, fruit, soup, juice and hospitality/catering deliveries.
  • Replenish stock of paper to photocopier printers.
  • Management and first line support for photocopiers.
  • Ensure that the office and meeting rooms are tidy and presentable at all times.
  • Carry out morning building tour and identify and raise any issues on the helpdesk system.
  • Check stock and replenish stationery as part of early morning duties checklist.
  • Support the office manager in day to day facility activities - to include call-outs of engineers/contractors as required.
  • Adhering to facilities service level agreements and processes all times.
  • Support the Office Manager with setting up of Town Hall meetings and any reasonable activities that may arise.
  • Monitor and manage the online helpdesk system.

Experience

  • Previous experience in front of house role, preferably for a multi-national organisation.
  • Professional and approachable manner with ability to deal with customers at all levels and to work under pressure.
  • Excellent customer service, communication and interpersonal skills.
  • Flexible and able to adapt easily to new situations and developing workloads. Ability to prioritise workload and multi task successfully.
  • Ability to evaluate tasks and suggest and implement improvements.
  • Excellent attention to detail and high accuracy levels both numerical and literate.
  • Good IT skills including knowledge of Excel, Word and Outlook.
  • Logical and methodical approach to working.
  • Ability to work on own and as part of a team.
  • Excellent time management skills.

Interested?........Apply now?

Parkside Recruitment Ltd is acting as an Employment Business in relation to this vacancy. Parkside Recruitment is an Equal Opportunities Employer.

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