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School Business Administrator

Job Reference:
Recruiter Name:
Parkside Recruitment
Job Type:
£16,000 to £21,000 per annum
England, Surrey
Contract Type:
Date Posted:

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We are looking for a School Business Administrator to start ASAP and are looking for an honest, loyal and dedicated person to join our clients team.

This appointment will be for 36 hours per week (8.30am - 4.30pm with half an hour for lunch Monday- Tuesday & 8.30am - 4.00pm with half an hour for lunch Wednesday- Friday) over 40 weeks of the year, (term time, plus 5 inset days & 5 additional holiday days).

In addition you will receive;
- A commitment to your continued professional development
- Free refreshments
- Large car parking facilities and good transport links
- Free flu vaccination

The duties will involve;

School Meals
 Preparing daily figures for the Kitchen and liaison with appropriate staff
 Using internal system to check school meals' figures and ensure accuracy
 Manage all School Meals paperwork
 Chasing all dinner money via text and phone messages and ensuring that parents are not accruing debts
 Manage themed lunches with the catering team including promotion and delivery of the events.
 Liaison with parents concerning allergies affecting school meals and advising kitchen and other appropriate staff including ensuring data is recorded accurately
 Liaison with Kitchen regarding school trips and arranging packed lunches
 Undertaking all paperwork associated with Cool Milk including ensuring that there are adequate supplies and liaising with the company

- Processing invoices and income onto financial database systems
- Maintaining filing systems
- Order processing
- Administering ParentPay and promote it to replace cash office functions including school journey, school fund account, petty cash accounts and various monies collected from pupils. E.g. lunch monies, educational visits, school photographs. To carry out these functions where necessary
- Assisting with HR administration where required including recruitment, payroll and safeguarding checks.

 To obtain and maintain a First Aid at Work Certificate, and keep first aid knowledge up to date.
 To support the office team in maintaining a professional and welcoming area for all parents, visitor, staff and pupils
 Regular maintenance and systematic organisation of office filing systems, retaining documents and correspondence and other records
 To issue visitor badges and undertake any identification checks as necessary
 Answer the phone in a timely polite manner
 Respond to emails and manage the whole school diary in conjunction with the Deputy Headteacher
 Ensure all returns/census are correctly submitted
 General office duties including diary maintenance, safe and secure storage of supplies, word processing, letters and copying and distribution of material
 Ensure all school activities have been promoted and communicated to parents/stakeholders via letters/website/emails/text as directed.
 Make sure that text bundles/stamps etc. are kept stocked in the safe
 To co-ordinate after school clubs & extended services
 To manage communication i.e. social media, newsletters etc.

Parkside Recruitment Ltd is acting as an Employment Agency in relation to this vacancy. Parkside Recruitment is an Equal Opportunities Employer.

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