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Team Assistant/PA

Job Reference:
25361
Recruiter Name:
Parkside Recruitment
Job Type:
Administration, Personal Assistant
Salary:
£34,000 to £36,000 per annum
Locations:
England
Contract Type:
Permanent
Date Posted:
07/11/2018

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Our prestigious client based at Stockley park is looking for a Senior Administrative Assistant

    • Organisation of extensive Global travel arrangements.
    • Multiple complex diary management.
    • Management of Purchase Order creation, tracking and receipting, managing and regularly updating the budget tracker.
    • Process team expenses.
    • Acts as a resource to other administrative assistants and is cross-trained to cover for another administrative assistant if he/she is out of the office for an extended period of time.
    • Support with specific projects workload involving multiple large projects/timelines.
    • Responsible for coordinating various events which includes the planning, organising and implementation of a number of event activities. This can range from numerous small internal meetings to large global congresses.
    • Track and build meeting agendas, minute taking and distribution to attendees of pre-work requirements, agendas and minutes in a timely manner.
    • Prepare materials for the Team prior to meetings to ensure readiness for meeting attendance where required / appropriate.
    • Prepare and design presentations as required
    • Assist will additional adhoc duties when required (maintaining filing and off site archiving)

Ideally you will have

    • Proven administration experience within a fast paced International organisation supporting Senior Level Management.
    • Forward thinking with excellent communication and high level organisational skills.
    • Experience with data management and MS Office (advanced Excel & PowerPoint).
    • Additional EU language beneficial (Business level oral & written).
    • This role requires high levels of accountability, integrity and the ability to be an excellent team player.
    • You will be comfortable working with ambiguity in an individual or team environment.
    • Resilience under pressure will be a distinct advantage in the role.

Ideally you will be

    • Resilient profile with the ability to deliver in an ambiguous environment.
    • Ability to engage and manage multiple stakeholders to achieve the objective.
    • Curious with learning agility.
    • Operationally excellent.
    • Organised with systematic approach to prioritisation.
    • Process orientated to achieve the business objective

Parkside Recruitment Ltd is acting as an Employment Agency in relation to this vacancy. Parkside Recruitment is an Equal Opportunities Employer.

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