Accounts Payable Assistant




Accounts Payable Clerk, Finance


£20,000 to £25,000 Per Annum



Contract Type:


Date Posted:

30/08/2023 15:27:00

My client based in Ivybridge are currently recruiting for Accounts Payable assistant to join their busy Accounts Payable team , my client a leader in their industry are a dynamic and forward thinking company whose employees are at the heart of the business .

The accounts Payable assistant will be responsible for recording and processing all staff expenses, 3rd party supplier and intercompany invoices in adherence to Corporate, Accounting and local Tax rules, experience of working on SAP will be a advantage

Duties of the role include but are not limited to:

  • Process all staff expenses, ensuring strict adherence to company policies and UK regulations.
  • Enter all third party invoices onto the system in a timely manner, ensuring correct GL and Cost Centre coding
  • Assist with payment run and follow up with invoices blocked for payment
  • Answer supplier queries in a prompt and efficient manner
  • Assist and perform supplier statement reconciliation as and when required
  • Ensure documents are cleared in SAP VIP system in a timely manner and actively contact approvers to ensure any outstanding invoices are approved
  • Processing Rebate invoices in SAP and file the invoices after payment run
  • AP Liability report Reconciliation and clearing of debit balances in the ledger
  • New Vendor creation process - SCOUT check, Company registration and VAT validation for new suppliers and ensure all the paper works are completed including Business Partner Code of Conduct
  • Vendor account maintenance in SAP - accounts marked for deletion and amendments including 360 account bridges are properly backed up
  • Etraffic and intercompany invoice postings
  • Intercompany balance confirmation & within SAP ICR tool
  • Netting Upload and clearing netting payment in SAP
  • Payment Runs in GBP & Foreign currency including AP, Rebate, Expense, Holdings , Intercompany non netting and Casing customers
  • Facilitate AP Month end closing within the deadline and journal postings
  • Duplicate report reconciliation
  • To ensure that all invoices are authorised in accordance with the company's delegation of authority policy and to distribute invoices on a regular basis to gain such authorisation. VIP for processing invoice - Scanning, coding and sending out for approval to the right budget holder
  • Identify prepayments and code it correctly and Marketing invoices are assigned to SAP WBS code
  • Follow up with invoices rejected in approval and supplier query in a timely manner
  • Remittance and balance confirmation request from suppliers
  • Process Purchase order invoices and one time vendor invoices
  • Settling Accounts Receivable and Accounts Payable contra accounts
  • Refund of staff purchase account balance
  • Provide requested documentation for audits
  • Provide holiday cover for others in the AP team and Accounts team as required

Parkside Recruitment Ltd is acting as an Employment Agency in relation to this vacancy. Parkside Recruitment is an Equal Opportunities Employer.