Accounts Payable

Our client, who is an educational institution based near Uxbridge, is seeking an experienced a Senior Finance Officer (Accounts Payable) on a temporary assignment who will report into the Finance Manager. The successful candidate requires a of Minimum 3 years experience in Account Payable role.

Full time, 36 hours per week, based at Uxbridge, 5/5 days in the office, starting ASAP.

Senior Finance Officer (AP)

Maintaining the integrity of the purchase ledger, ensuring all accounts are reconciled appropriately to supplier statements, suppliers BACS payment runs and other payments are adhered to strict deadlines.

Supervising the Accounts Payable Officer and assisting them in the fulfilment of their duties.

DUTIES

1. To receive, register and scan supplier invoices into Aptos workflow for approval by relevant budget holders.

2. To ensure the correct workflow for Aptos users is set up and updated in a timely manner. To monitor the workflow, report any issues immediately and liaise with systems support if necessary.

3. To prepare and submit regular payment runs for purchase ledger within monthly deadlines.

4. To process and submit weekly bursary payments.

5. To process add-hoc payments on Barclays.net.

6. To process payments of student refunds in a timely manner.

7. To ensure that incentive payments are approved, accurately recorded and funds received by the college before releasing payment.

8. To ensure that income and expenditure is accurately recorded and matched for student residential trips, and ensuring appropriate paperwork is in place before releasing payment.

9. To reconcile all purchase ledger accounts to supplier statements and agree to ledger listing. Investigate any queries.

10. To maintain supplier base, reference check and record details of new supplier accounts.

11. To reconcile the purchase ledger to the nominal ledger on a monthly basis, taking appropriate corrective action where necessary.

12. To ensure all cash received by the College is banked weekly and recorded on the cashbook system, with receipts issued where appropriate. Discrepancies are investigated immediately.

13. To co-ordinate and arrange cash collection from all sites and ensure all monies are banked weekly.

14. To make arrangements with external cash collection company that banking at peak times is collected on a daily basis.

15. To process and record credit card transactions once appropriately authorised.

16. To deal with supplier email and telephone queries.

17. To provide Aptos training to the system users and resolve queries relating to supplier invoices and purchase orders.

18. Liaise with internal and external auditors and the College bankers as and when required.

19. To participate in enrolment duties during the enrolment campaign.

21. To assist the finance department in automating procedures where possible

Requirements for the job:

• Minimum of 3 years' experience in Accounts Payable role
• Experience of computerised accounting systems and automating procedures such as emailing purchase orders and remittance advices to suppliers
• Good working knowledge of Microsoft Office packages including ability to use Excel to an Intermediate level
• Good communication skills including the ability to resolve difficult situations with staff or suppliers efficiently and effectively
• Good literacy and numeracy skills

Please apply now if you have the relevant skills for the position.

Thank you.

Parkside Recruitment Ltd is acting as an Employment Business in relation to this vacancy. Parkside Recruitment is an Equal Opportunities Employer.