Administration Support and Reception

Reference:

36744NR

Sector:

Administration, Administrator

Salary:

£24,000 Per Annum

Town/City:

Richmond upon Thames

Contract Type:

Full time

  • First point of call to all visitors, answering calls in a professional and timely manner, relaying messages as necessary and dealing with ad-hoc queries.
  • Maintaining security by meeting and greeting all visitor's and issuing of visitor badges, ensuring visitors sign out and return any fobs which have been allocated.
  • Maintains safe and clean reception area by complying with procedures, rules, and regulations. Maintains continuity among teams by documenting and communicating actions as necessary. Ensuring meeting rooms are kept clean, tidy, safe and equipment is fully functional, reporting any faults to CSD (Central Services Division)
  • Opening and accurate distribution of post, preparing invoices and expenses for sign off assisting project office with any queries relating to invoicing and expenses.
  • Franking all post and organising couriers and collections using preferred companies who we have account with, and on occasion sourcing new companies if necessary.
  • Order stationary, milk/tea/coffee etc for the office - ensuring best prices are obtained from our suppliers and sourcing consumable to budget.
  • Organising travel bookings for staff including accommodation, flights, trains and taxi's for staff as required, ensuring sign off is obtained and budgets are adhered to.
  • Organising catering for internal meetings and external meeting as required, assist with organising staff social events and quarterly updates/celebration events following given briefs.
  • Assist the Office Manager and Project Office with various tasks as and when necessary.
  • To provide optimum support to the divisions based at the Hampton branch - this will include but not limited to research, data entry, photocopying and binding documents, and any other administrative requests.

Parkside Recruitment Ltd is acting as an Employment Agency in relation to this vacancy. Parkside Recruitment is an Equal Opportunities Employer.