Billing/Admin Coordinator




Accounts Assistant, Finance


£25,000 to £28,000 Per Annum



Contract Type:


Date Posted:

16/05/2023 11:57:00

An international logistics company based in Dunstable are looking for a Billing/Admin Coordinator to join a rapidly growing team at a very exciting time for them. Salary £25-£28K based on experience.

Key Responsibilities of the Role Includes

  • Actively involved in file management and monitoring of creation of files in Cargowise.
  • Co-ordinating with Project Co-Ordinators to obtain necessary invoices from Service Providers.
  • Establish good working knowledge of the systems , this is to include Cargowise - MART - Workflow - GeT , plus any additional systems deemed necessary to carry out role.
  • Ensuring all accruals and costs are included in the file.
  • Issue Customer Invoices & Proformas.
  • Profit and Loss reporting.
  • Process suppliers invoices.
  • To ensure that all documentation required supporting invoicing to clients are collated in accordance with client procedures.
  • Coordinates approval of Invoices from services provided.
  • Prepares Authorisation forms and/or any other procedures required by customer.
  • To approve cost invoices to accounts after approval by Project Co-Ordinator
  • Preparation of the pro-forma invoice.
  • Reconcile race accounts from F1 and local agents.
  • Administration support on sales and quote template completion.
  • Maintenance of administration procedures in a collaborative approach.
  • Billing for charter contracts
  • Billing for F1 TV contract and additional administration support for utlisation of vehcile redundancy.
  • Project support as required.
  • Identifying performance issues of processes and proposes solutions to improve/correct performance.

Skillsets and Attributes

  • Good administrative and organisational skills
  • Results driven with a high attention to detail
  • Effective interpersonal skills
  • Ability to prioritise tasks and use own initiative
  • Experience with MS Office, especially Excel and PowerPoint
  • Analytical skills

Parkside Recruitment Ltd is acting as an Employment Agency in relation to this vacancy. Parkside Recruitment is an Equal Opportunities Employer.