Billing/Admin Coordinator

An international logistics company based in Dunstable are looking for a Billing/Admin Coordinator to join a rapidly growing team at a very exciting time for them. Salary £25-£28K based on experience.

Key Responsibilities of the Role Includes

• Actively involved in file management and monitoring of creation of files in Cargowise.
• Co-ordinating with Project Co-Ordinators to obtain necessary invoices from Service Providers.
• Establish good working knowledge of the systems , this is to include Cargowise - MART - Workflow - GeT , plus any additional systems deemed necessary to carry out role.
• Ensuring all accruals and costs are included in the file.
• Issue Customer Invoices & Proformas.
• Profit and Loss reporting.
• Process suppliers invoices.
• To ensure that all documentation required supporting invoicing to clients are collated in accordance with client procedures.
• Coordinates approval of Invoices from services provided.
• Prepares Authorisation forms and/or any other procedures required by customer.
• To approve cost invoices to accounts after approval by Project Co-Ordinator
• Preparation of the pro-forma invoice.
• Reconcile race accounts from F1 and local agents.
• Administration support on sales and quote template completion.
• Maintenance of administration procedures in a collaborative approach.
• Billing for charter contracts
• Billing for F1 TV contract and additional administration support for utlisation of vehcile redundancy.
• Project support as required.
• Identifying performance issues of processes and proposes solutions to improve/correct performance.

Skillsets and Attributes

• Good administrative and organisational skills
• Results driven with a high attention to detail
• Effective interpersonal skills
• Ability to prioritise tasks and use own initiative
• Experience with MS Office, especially Excel and PowerPoint
• Analytical skills

Parkside Recruitment Ltd is acting as an Employment Agency in relation to this vacancy. Parkside Recruitment is an Equal Opportunities Employer.