Office Manager

Reference:

674849

Sector:

Administration, Office Manager

Salary:

£30,000 to £35,000 Per Annum

Town/City:

Greenford

Contract Type:

Permanent

Date Posted:

05/03/2020 11:07:00

Office Manager

Responsibilities and Activities:

Recruitment/on-boarding:

  • Manage the company recruitment process end-to-end, including coordination with recruitment agencies, hiring managers, securing feedback from internal stakeholders and scheduling interviews.
  • Responsible for coordinating induction for all new starters including ensuring all induction documentation is up-to-date and accurate.

Facilities management:

  • Responsible for office maintenance activities.
  • Responsible for utilities contract renewals.
  • Supporting the delivery of facilities upgrade projects.
  • Liaising with the landlord regarding maintenance and estate issues.
  • Coordinating IT projects with the head office team.

Finance:

  • Supporting the Financial Controller to complete day-to-day finance tasks, including inputting invoices into finance system, chasing payments and working with the team to provide the relevant expenses information.

Office Administration:

  • Dealing directly with organisational leadership and senior team members at our parent company, Allison Transmission
  • Support and work with other team members as and when required. Provide support to international colleagues/visitors to the UK office.
  • Participate actively in the planning and execution of company events.
  • Maintain kitchen supplies and general office cleanliness.
  • Maintain stationary supplies and equipment.
  • Answering incoming calls.
  • Manage incoming and outgoing mail and deliveries.
  • Help coordinate customs clearance for incoming shipments.
  • Meet and greet visitors to the facility.
  • Help organise refreshments for meetings.
  • Arrange travel and accommodation plans when required.
  • Arranging internal drinks, celebrations, birthdays, welcomes, lunches etc.

Parkside Recruitment Ltd is acting as an Employment Agency in relation to this vacancy. Parkside Recruitment is an Equal Opportunities Employer.