Team Assistant

Working with a global brand to provide an efficient and effective purchasing administration ensuring adherence to corporate standards and supporting the administration of necessary facilities, car fleet and Health & Safety activities

Hybrid role 3 days in the office 2 from home.

Purchasing

• Responsible for purchasing and the businesses adherence to corporate standards
• Responsible for request for quote and negotiations and documentation to be maintained in line with quote requirement and Supplier Decision Sheets (SDS) based on policy
• Conclusion of contract, including vendor onboarding
• Issue Purchase Order to supplier
• Support invoice query resolution on price discrepancies
• Amendments to POs in SAP to match with invoice
• Contract maintenance and re-tendering
• Supplier KPI reporting
• Cost analysis/cost saving report

Facilities Administration including

• Manage facilities related service contracts such as catering, vending and cleaning.
• Manage all Planned Preventative Maintenance and seek opportunities to improve service levels. Ensuring that all capital projects and contracts are delivered within budgets, specifications and agreed timescales.
• Ensure requirements are met and ensuring risk assessments and method statements are provided when required.
• Ensure all works are conducted by following relevant statutory requirements, health & safety legislation, building regulations and procurement policies.

Health and Safety

• A member of H&S team and in so ensuring that H&S requirements are met within the business.
• Take on the role of Chief Fire Warden of the Fire Marshalls.
• To co-ordinate fire evacuations at sites when required.
• To assess completed Workstation assessments and provide additional equipment when necessary.

Car Fleet

• Manage and co-ordinate all car related administration
• Co-ordinate the completion of quarterly car reports all driving licence checks with service provider.
• Management of all company car orders, extensions and returns

Parkside Recruitment Ltd is acting as an Employment Agency in relation to this vacancy. Parkside Recruitment is an Equal Opportunities Employer.