Administration Coordinator
12 month contract
Holborn (3 out of 5 days required onsite)
Due to an internal secondment a 12 month contractor position has arisen for an Administration Coordinator to support the Commercial Operations and Government Affairs functions within this high pace company.
Specific Responsibilities: - Provide administration support, including calendar management and travel arrangements
- Interaction with, and generation of contracts with, external suppliers and agencies
- Management of Purchase Order creation, tracking and receipting
- Handle general customer enquiries and routes questions to appropriate resources
- Assist with compliance processes and liaise with agencies and internal staff to ensure that items are uploaded on to the Promomats compliance system
- Work with the Commercial Operations and Government Affairs teams on defined projects
- Assist will additional adhoc duties when required
- Responsible for coordinating events which includes the planning, organizing and implementation of a number of event activities
- Acts as a resource to other administrative assistants if they are out of the office for an extended period of time
- Looking at hospitality budgets and getting the best value
- Maintaining and ensuring Opex trackers are UpToDate when raising POs.
- Being a smart user of the new tools GCAT and VEM to create Contracts, following the correct compliances with each
- Being able to use Ariba SAP for supplier management, PO raising and monthly accrual engine clearing. This can be taught if the candidate does not have this specific experience in SAP
Knowledge, Experience & Skills: - Proven administration experience within a fast paced organization supporting Senior Level Management
- Proven knowledge of pharmaceutical processes and systems would be advantageous but not essential, e.g. Promomats
- Experience with data management and MS Office (Excel, Word, PowerPoint, Outlook)
