Administrative Assistant / Coordinator
My client is seeking an organised, proactive and highly professional
Administrative Assistant / Coordinator to provide high-quality administrative and coordination support to members of the leadership team.
The successful candidate will be responsible for managing calendars, coordinating travel and expenses, organising meetings and events, and providing a broad range of administrative support. This role requires excellent attention to detail, strong communication skills and the ability to manage multiple priorities in a fast-paced corporate environment.
Key Responsibilities Leadership & Executive Support - Provide professional administrative and coordination support to members of the leadership team.
- Manage complex calendars and coordinate appointments effectively.
- Schedule internal and external meetings, ensuring appropriate preparation and follow-up.
- Identify and resolve diary conflicts and competing priorities.
- Handle confidential and sensitive information with discretion.
Travel & Expense Management - Coordinate domestic and international business travel, including flights, accommodation and ground transportation.
- Manage changes and last-minute travel requirements efficiently.
- Prepare and process travel and business expense claims.
- Ensure expenses are accurate, complete and submitted in accordance with company policies.
Meeting & Event Coordination - Organise internal meetings, leadership meetings and off-site events.
- Coordinate appointments and meetings with external companies and stakeholders.
- Manage event registrations and participant information.
- Coordinate meeting logistics, venues, catering, materials and other requirements.
- Support the smooth running of events and meetings from planning through to completion.
General Administration - Provide day-to-day administrative and assistant support to the wider team.
- Prepare documents, correspondence, presentations and meeting materials as required.
- Maintain accurate records and documentation.
- Coordinate information and communication between internal teams and external stakeholders.
- Undertake additional administrative tasks and projects as required.
Skills & Experience The ideal candidate will have:
- Previous experience in an Administrative Assistant, Executive Assistant, Team Assistant, Coordinator or similar role.
- Experience supporting senior managers, executives or leadership teams.
- Strong calendar and diary management experience.
- Experience arranging business travel and managing expenses.
- Experience coordinating meetings, events and external appointments.
- Excellent organisational and time-management skills.
- Strong written and verbal communication skills.
- High attention to detail and accuracy.
- Ability to prioritise and manage multiple tasks simultaneously.
- A proactive, flexible and solutions-focused approach.
