Now Hiring: Event Planner II – Medical Affairs (Contract) Seeking a detail-oriented and proactive Event Planner II to support Medical Affairs Meetings & Events. This contractor role is responsible for the compliant planning and execution of Advisory Boards, departmental meetings, and other HCP-facing programs. Key Responsibilities:
Lead end-to-end planning of Medical Affairs Advisory Boards and strategic meetings
Serve as primary point of contact for HCPs regarding travel and logistics
Manage HCP contracts, fair market value review, and payment processing
Ensure accurate Transfer of Value (ToV) reporting (Sunshine Act, EFPIA)
Submit and track events through internal compliance and approval systems
Negotiate and manage vendor contracts (venues, catering, AV, transportation)
Conduct site visits and evaluate venues against compliance standards
Develop and manage budgets, purchase orders, and expense reconciliation
Partner cross-functionally with Legal, Compliance, Procurement, and Medical teams
Attend events to ensure seamless on-site execution
Prepare internal communications and post-event reporting/metrics
Support process improvements and provide guidance on compliant event execution
Qualifications:
Bachelor’s degree + 4+ years in pharmaceutical or compliant event planning
Strong experience with HCP engagement, contracting, and regulatory requirements
Proven ability to manage multiple priorities independently
Excellent communication, negotiation, and stakeholder management skills
