Event Planner II – Medical Affairs Meetings & Events (Contractor) Managed end-to-end planning and execution of compliant Medical Affairs programs, including Advisory Boards, HCP engagements, annual department meetings, and strategic internal events within a highly regulated pharmaceutical environment.
Key Responsibilities
- Independently coordinated complex HCP-facing events, ensuring full compliance with internal policies, industry regulations, and transparency reporting requirements.
- Managed all aspects of event logistics including venue sourcing, travel coordination, AV, catering, off-site dinners, and onsite execution.
- Served as primary point of contact for healthcare professionals, vendors, and cross-functional internal stakeholders regarding travel, honoraria, contracts, and event operations.
- Oversaw HCP contracting, payment processing, and Transfer of Value (ToV) reporting in alignment with Sunshine Act and EFPIA transparency requirements.
- Submitted and managed events through internal compliance and approval systems, ensuring accurate documentation and audit readiness.
- Negotiated vendor agreements and service contracts while maintaining alignment with procurement, legal, and compliance standards.
- Managed event budgets, purchase orders, expense reconciliation, and financial reporting for multiple concurrent programs.
- Conducted venue site inspections and evaluated suppliers to ensure quality, compliance, and operational efficiency.
- Prepared meeting communications, post-event reporting, budget analysis, and compliance documentation for leadership and stakeholders.
- Collaborated cross-functionally with Medical Affairs, Legal, Compliance, Procurement, and external partners to deliver seamless and compliant event experiences.
- Supported process improvement initiatives and provided guidance on compliant meeting execution and HCP engagement procedures.
Skills Medical Affairs • Advisory Boards • HCP Engagement • Event Management • Vendor Management • Contract Negotiation • Compliance • Sunshine Act • EFPIA • Transfer of Value (ToV) Reporting • Budget Management • Cross-Functional Collaboration • Meeting Planning • Pharmaceutical Events • Stakeholder Management • Travel Coordination • Procurement • Project Management
