My client is a global biopharma company based in Stockley Park. They have an exciting opportunity for an experienced Events Administration Assistant within a Medical Affairs team. This role combines administrative, compliance, and logistical support with a significant focus on event management and regulatory adherence.
Based on site 3 days per week with possible travel to events as onsite support, approximately 3 to 4 times a year
Key Responsibilities - Oversee the management of congress allocations for Medical Affairs, handling around 800 allocations across 60 departments
- Compile attendee information, ensuring accurate data entry into the company’s internal system
- Assist Event Managers in using the internal event approval system to maintain compliance and ensure timely updates
- Communicate effectively with affiliate teams to gather any additional information required
- Emphasis on a solution-focused approach, as this involves supporting a newly implemented system
- Onsite Event Support - Potential travel within Europe to provide onsite support for events, approximately three to four times annually
- Review of final reconciliations against invoices to ensure these have been accurately completed
- Review of transfer of value reports (excel spreadsheets) to check data is accurate
Key Skills - Senior administration ideally within Medical Affairs or events
- Strong compliance skills
- Attention to details
- Strong organisational skills
- Effective communicator
- Strong MS Office skills
