Assistant Administrator.

Buckinghamshire/ full time /

Our client, a dynamic company based in Iver, is seeking an Assistant Administrator to join their team on a permanent basis. Offering a competitive salary of up to £27,000, this role is ideal for candidates with 2-3 years of experience in managing purchase orders and sales orders, with a background in using inventory management systems. This hands-on position will be based in the office, providing support in the warehouse and stock management.

Key Functions of the Role: Reporting to the Operations Manager, the Assistant Administrator will be primarily responsible for managing the Purchase & Sales Ledger and assisting with production tasks. Accuracy of information and attention to detail are essential for success in this role.

Responsibilities: Purchasing & Purchase Ledger:
  • Manage and keep the Dear Inventory System up to date.
  • Check stock in the warehouse and Dear to place orders.
  • Place purchase orders with suppliers.
  • Ensure correct pricing on invoices, raising any discrepancies with the line manager.
  • Input goods received onto the system.
  • Overall management of the Purchase Ledger.
Production:
  • Review daily production and update the system accordingly.
  • Assist with production planning and scheduling.
  • Prepare and print product labels.
  • Manage new product lines and add them to the system.
  • Add SKUs to the system.
Sales:
  • Monitor all sales orders from internal and external customers via the portal or email.
  • Enter sales orders onto the system, ensuring correct products match sales orders/delivery notes.
  • Follow up with internal and external customers on orders.
  • Liaise with customers on forecast orders and follow up on invoice payments.
General:
  • Conduct regular stock taking.
  • Assist the Operations Manager with purchase, production, and sales requests.
  • Assist with booking logistics for international and national freight carriers.
Skills & Experience:
  • Proficient in Microsoft Applications (Word, Excel, Outlook).
  • Approachable and confident.
  • Enjoy working as part of a team.
  • Customer service focused.
  • Exceptional organizational skills.
  • Professional, positive, and decisive in approach.
  • Self-motivated.
  • Excellent telephone manner for all call handling.
  • Ability to prioritize tasks and manage time effectively.