HR Administrator.

Hertfordshire/ full time / £25000 - £30000 per Year

Location: St Albans
Department: Human Resources
Reporting to: HR Manager/Director
Salary: FTE £25,000 - £30,000 (Depending on experience)
Benefits: 25 days holiday (pro rata), pension, Life Assurance 4x salary
Hours: Full Time / Minimum 30 hours per week, Monday - Friday (office flexitime arrangement in place 8am-6.30pm, core hours 10am-4.30pm)
Main Function of Job: To provide a friendly and approachable daily HR presence and assistance across HR and Training-related administrative processes, ensuring excellent attention to detail and ownership of delivery.

Main Duties:
HR Administration:
  • Assist with the administration of day-to-day HR operations.
  • Provide clerical and administrative support to the HR Director and other team members.
  • Accurately maintain electronic employee records for personnel files and HRIS (PeopleHR).
  • Assist in completing employee reports for Management Committee, Managers, and Partners.
  • Keep the process of training administration up to date.
Onboarding/Offboarding of Employees:
  • Draft a variety of contracts relevant to prospective employees.
  • Process new starters and leavers.
  • Set up inductions and liaise with relevant Managers and Departments.
  • Assist and administer exit interviews.
  • Liaise with the employment reference checking service – Verifile.
General Administration:
  • Produce standard letters/changes to contracts as necessary.
  • Assist with the compilation of statistical information for annual returns and monthly reports.
  • Prepare paperwork for the annual appraisal process.
  • Process and record childcare vouchers for payroll.
  • Coordinate work experience student placements.
  • Respond to reference requests for ex-employees.
  • Assist Marketing with relevant projects over the course of the year.
  • Support the HR team with other reasonable duties as required.
  • Keep the HR processes manual updated.
  • Help manage employee absence by listening to messages and advising relevant managers, departments, and staff of absence.
  • Assist in ad hoc HR projects as required.
  • Manage the Benefit portal and Medicash.
Reporting:
  • Arrange payment of annual professional subscriptions for all employees.
  • Agree charge out rates with the Senior Partner, keep spreadsheets updated, and liaise with finance & managers on revised rates.
  • Maintain electronic office records, ensuring updated information is readily available, such as maintaining personnel files, sickness records, holiday updates, and letters, adhering to GDPR.
Equipment Used:
  • Strong knowledge of MS Suite software, Outlook, PeopleHR.
Qualifications/Education Required:
  • Minimum education to A level standard.
  • CIPD level 3 or qualified by experience is ideal.
Experience Required:
  • At least two years of HR administration experience.
  • Competent administrator with a strong background in HR functions.
Aptitudes/Skills Required:
  • Able to deal confidently and effectively with employees and partners.
  • Organized, able to multitask, and meet deadlines calmly.
  • Strong written and oral communication skills.
  • Hands-on, flexible, and proactive.
  • Strong IT skills.
  • 'Can do' attitude.
  • Interest in making a difference in the community through Charity Champion, Wellbeing Champion, and DEI activities.
Values and Behaviours: Our values and behaviours are fundamental to our work culture and ethos. We expect all team members to embody these principles in their daily work and interactions.